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why not exchange newsletters electronically


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With most editors on line whay not exchange newsletters via email. I am trying to get my members to give up the hardcopy and go to electronic versions. Has anmyone done this yet and will national accept an electronic copy instead of hard copy? Thanks in advance for your response.

Jan cool.gif

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Jan,

That would not work for the Brass-Nickel newsletter unless I did a total redesign for electronic transmission. Last year, our issues ran anywhere from 10 mgs to 45 mgs. Obviously, it is very graphic oriented.

I do receive one Region newsletter electronically and the editor does a great job with it. It is the Mid-Carolina Antique Drivers Region and the editor is Eric Marsh. I know he is going to Philly if you are.

The one problem I have with an electronic newsletter is the amount of time it takes to download. I have dial-up and on a good day it takes a half-hour to download. If it is raining, my mailbox usually locks up and I can not get other messages until the sun comes out.

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Jan, I haven't thought of using the internet, but then only about 15% of our members even have a computer and the ones that do don't use them much. Our Region has a lot of retired members that have any intention of even buying a computer. Also, like Judy, I use a lot of pictures and it would probably take forever to download them. I use whole pages of pictures with a page of text describing the event. If you go to Philly, look me up at the Web Site Booth in the Trade Show area. Wayne

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In regards to electronic deliver to our region members, I gave it a thought.. but like other regions, a large percentage of our members.. especially those 65 and older... have no computers, and many don't plan on buying on at this stage of their lives.

In addition, many of those that do have computers indicate they would rather have a hard copy that they can take with them and read wherever they are. Difficult to tuck a PC in the back pocket so you can read it while waiting at the doctors office. A number of members bring the newsletters to the meetings and take notes in it.

Maybe in the future.. but not anytime soon

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Jan, Just another thought from a country boy. I just received Judy's copy of her friend's e-mailed copy. The newsletter was fine, although very large. As a newsletter editor, I feel exposure is the word. In taking the newsletters to the post office, people see them. We leave newsletters at other places of business in the area for more exposure. The hard copies are very recognizable when you have a nice front page with logo's. E-mail is nice, but it tends to be impersonal and fast isn't always best..in my mind. <img src="http://www.aaca.org/ubbthreads/images/graemlins/laugh.gif" alt="" /> Wayne

PS, Whoops, just noticed your original note, Jan. Yes e-mailing to other "EDITOR'S" would be great. Maybe in the future, there could even be a place for "ALL" newsletters to be posted on our Forum. Isn't that a great idea. Of course some of that is already being done on the different Regions Web Pages, check them out. Sorry, got long winded again. <img src="http://www.aaca.org/ubbthreads/images/graemlins/crazy.gif" alt="" />

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What format would you use to exchange? I guess the Adobe PDF files would be the most effective. Adobe Reader is free. What does the Adobe software that is required to produce the files cost? I think practicality is the main deterrent to electronic exchange. I too have dial up and am not inclined to wait 30 minutes for any file to download.

jnp

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I really appreciate the feed back. I probably should have added some additional information about our region and why it came up. Our region is small, less then fifty members and I produce the newsletter monthly. I try to have one page about the club activities (front and back) with minutes from last meeting. I normally include three addditonal pages front and back of article from various old magizines or pages of ads from various mag and books from the teens through the fifty. This is the maximum which can be mailed in a first class envelope. We are looking for ways to cut cost and our main outlay is the newsletter. I produce the newsletter in word and scan in all the articles and then have them printed double sided. Most of our members have computers. Since I already have it in electronic form it is very simple to send out the newsletter to individuals who can receive it in that form. Some of our members have indicated that they would like the article in electronic form so they can save them of their computer. If I could send the AACA required letters electronically that will save the club five envelopes, five stamps a month and then if half the membeers want it electronically I will save twenty five more envelopes and stamps. All of the members have indicated that they will print out the newsletter and for those who have color printers they will have the inserts in color

Keep your comments comming because we have not instituted this yet.

Thanks

Jan confused.gif

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Jan:

We make The Smoky Mountain Antiquer available, electronically, to those members who wish to receive it this way. We send e-mail it in a PDF format. About 20% of our members elect to receive their copy in this manner. We also mail the newsletter to all members. One advantage to the electronic edition is that it is in full color, while the printed version is in black and white.

I will e-mail you, and anyone else, the latest copy of The Antiquer.

Roger

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  • 11 months later...

Jan: Our little region in Nebraska sends all but 3 newsletters out electronically. We dont have a large treasury and are a relatively new region. It has worked pretty good for 4 years now. If you'd like a copy of it I'll be glad to e mail it.

Myron Smith

Lincoln NE

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We talked about this too. Down loading takes to much time here. Also LOTS don't have computers or don't want to down load some thing they are afraid of "bugs". It was voted to keep it like it is for now, 47 copies,5 pages each, front and back. I am like the others I like photos too.

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Jan, the Tallahassee Region leaves it up to the individual members to opt for postal delivery or download it from the web site. We assume unless told otherwise that they want it in hardcopy. Each year when club renewals are due, we ask that they indicate a preference so that I can plan accordingly. Right now about 30% opt for electronic. I publish it on the site using Adobe Acrobat since that is a preferred standard and free to the public. I realize it is an expense for the club for the Adobe software but I think it is really worth it. For some newsletters, the compression accomplished by Acrobat can be up to 75% to 90% of the original file size which can also help for the downloading process. (I use MS Publisher for the original construction and printing).

Hope this helps you toward your club's decision.

As for exchanging between editors, I'm all for it. I believe most editors (or someone in each club's membership) will have a high-speed connection for dowloading. A central storage area on the National web server for exchange could easily be set up and I believe from what I heard at the Annual Meeting that storage space isn't a problem either. This would be better than sending via the email system. This would be a fantastic tool for the interchange of ideas and content and to promote the feeling of community throughout the AACA.

OK, down off the soapbox. Good luck and let's hear from others about this idea.

Bob Love

Web/Newsletter Editor

Tallahassee Chassee

Tallahassee Region AACA, FL

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For what it's worth, you don't have to purchase the Adobe software to create a .pdf file. Most good scanners have an option to save as a .pdf. The downside is that you must first print one copy of the newsletter in order to scan it.

There are also free sites that offer .doc to .pdf conversions. I've used them for some smaller files. I thought it would work for the newsletter, but I used Publisher, and I found out that these sites won't convert .pub files to .pdf. Bob, how do you do the conversion to .pdf from Publisher?

Jan K.

Wis Region

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Hi Jan

Fortunately I have access to the full-blown Adobe Acrobat program and and I use the "print" function to publish PDF. There are a few programs out that will allow saving documents as PDF. I've found one that seems to work well and it's free! It is called 'PDF reDirect' (http://www.exp-systems.com/PDFreDirect/). The "pro" version has a 90 day tryout period and costs only 19.95 if you purchase.

I mentioned the compression feature of Acrobat and after further checking of past issues, I have found on the average a 90-95% reduction in file size for those who worry about the download times. One of my largest issues (Dec 04) was 20.5mb as a publisher file and compressed to a 1.1mb file in PDF!

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Hey Jan

I have found 'PDF Creator' on ebay (sells for about $5.99 + shipping) that WILL convert pub files to pdf. I figured it was cheap enough to try & see if it works. Does great. I now send my newsletter to the printer using my pdf creator, & it looks great (and you don't have to print & scan). I also send the pdf version to our webmaster for posting to the web. PDF Creator will compress the heck outta it, but I don't think it compresses as well as what Bob is using-maybe the difference between Adobe & el cheapo pdf makers.

Dawn

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Our members have the option of receiving our newsletter via email or a hard copy in the mail. Most of our newsletter is created in word files. These files are emailed over to me and I create Adobe .pdf files. I then compress all the pages (approx. 10) into one .pdf file and post on the website. I then email the compressed page link to our members. So far the monthly newsletter files are approx. 950KB. It seems to be working well.

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  • 3 weeks later...

I convert MSPublisher files to PDF every month and e-mail our newsletter to all members that have a computer. It is very simple and there is no cost. The PDF is free from http://www.software995.com/. After you download the free program, you go to print and change your printer to PDF and click OK and it immediately is a PDF file and you give it a name and save it. The PDF gives you the opportunity to combine several different files or programs if you need to. You can print the first document and then go to the PDF edit feature and put a check in Add documents to the one already printed (or something like that) and it will keep adding the additional document to the one last printed until you take the check out. There is no need to spend any money on a program to do this.

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