bhclark

Proceedings and explanation of Denver General and BOD Meetings

Recommended Posts

Lamar, I really don't want to disagree with you, but I don't want to put this all out there under it's own heading either. Since it was brought up, incorrect assumptions made, and a response requested, I have offered to do so with the approval of Alan Oldfield, not of my actual words here, as he has not seen them, but in that I am aware of what occurred..  If you would like to move it, please feel free.  I am no longer on the BOD and do not wish to enter into any further discussion publicly about this.

 

As it will likely be a few more days before the official minutes are prepared (long meetings, all notes painstakingly transcribed from voice and video recordings), I will post a short explanation here.

 

All BCA Members will receive in their July Bugle, the response to Terry Wiegand's email to the Chapter Directors. This response was signed by BOD members Alan, myself, John, Rick, Bob, and Ed. This is only the response to the accusations made in that email, some valid as you will see when you read the letter. There are many more details not presented in this response letter, but shown in the minutes of the BOD meetings and emails that are pertinent to the discussion. There are also other details that were not made public because they aren't germane to the operations of the club, but were of a more personal nature. These were the motivating factors to several of the BOD, as to how to proceed, not the actual act of reporting the club to the IRS.

 

At the General Membership meeting Thursday night, a petition for Terry's resignation was presented by Jack Gerstkemper, signed by a majority of the board and several past presidents and board members. I'm sorry, l do not have the exact wording of that petition. Other members also signed, but were not publicly read. Discussion ensued, including 6-8 additional speakers who echoed the same sentiment. When asked for a show of hands, roughly 90+% of the 70-80 members in attendance agreed. When asked for comment, Terry did not offer to resign.
 

After the majority of the Board meeting had been completed, Terry had still not offered to resign.  Since I had fielded a number of comments/requests from BCA and BOD members, I presented a motion to begin the expulsion process under our By-Laws. I had reviewed the SOP and By-Laws that morning and didn't find a means to remove Terry from only the BOD. It was not my preference to present the motion or to expel Terry. It did not make me happy to have to do it. I believe those in attendance will confirm that my countenance conveyed that. I had hoped that Terry would resign. However, I felt that it was my responsibility as Vice-President to present the motion and leave it up to a vote after the emotion shown at the membership meeting.

 

Since I am no longer on the BOD, I am not party to any follow up conversations that may have occurred since the BOD meeting. I will say that this motion and action is a last resort. It is my hope, and I believe it to be that of others, that another solution can be found to resolve the issues, but Terry staying on the BOD is not an option, in my opinion.

 

I would hope that my 6 years on the BOD and 2 years as BCA President would have made it clear that my goal is always harmony and inclusion. I fought hard for many issues, but also felt the importance of maintaining positive relationships and reaching compromises. Sometimes this has been to the detriment of my issues. I understand that, but always tried to champion harmony and inclusion. Sometimes I falied, that I admit. However, it was always my goal and it still is. Harmony and inclusion. This is a hobby club and it's supposed to be enjoyable. A lack of professionalism, order, and dignity cannot be tolerated or allowed to persist. There are limits. I believe that is why there is an expulsion process. I would hope that we can come together, fix the problems, heal the wounds, and agree to continue to fight for that goal of harmony and inclusion in this, our Buick Club of America.

 

I would ask, probably naively, that further comments wait until the minutes are prepared, approved, and posted. This may not present the entire story, but the majority of it should be there. I believe that John D also generally posts "minutes" from the general membership meeting, although this is not a requirement. John D is just that thorough.

To clarify, I will highlight the wording of my motion that came directly from our By-Laws/SOP.  The vote to my recollection was 5-2 in favor.
 

"Following a petition for resignation presented to the BOD at the general membership meeting on 6/21/2018, several impassioned speeches by members present, and a showing of hands by the vast majority in attendance indicating agreement with said petition, there being no provision for removal of a sitting BOD member, I move that the BOD begin expulsion proceedings against Terry Wiegand, member #25247, for Terry's conduct that has disturbed the order, dignity, business or harmony of the BCA, or to have impaired it's good name, goodwill, or prosperity."

Edited by bhclark
added vote count. (see edit history)
  • Like 3
  • Thanks 2

Share this post


Link to post
Share on other sites

Brian, I created this new thread and moved your original post from Recent BOD Minutes.

Share this post


Link to post
Share on other sites
7 hours ago, bhclark said:

 

I would ask, probably naively, that further comments wait until the minutes are prepared, approved, and posted

 

Thank you Brian, for having the fortitude to present the above explanation of the proceedings of the meetings. I will ask that his request for further comments prior to the posted minutes please be honored.

  • Like 2

Share this post


Link to post
Share on other sites

Brian and Mr. Earl,

 

Thank you Brian for this summary and Lamar, for guiding it to a proper media for additional discussion.

John

Share this post


Link to post
Share on other sites

FYI, In case anyone thinks I am shirking my duty to prepare these minutes.  As of this writing I now have more than 12 hours into transcribing the first hour of the membership meeting.  I do not say this for pity.  But just to let you know I am working on it every day and trying to get it done as quickly as I can.

  • Like 4
  • Thanks 7

Share this post


Link to post
Share on other sites

Having just read the letter in the "Bugle" this is the first I have heard of this. If available could we read TW's letter or email so we can be informed as to his basis for this action?

I fully agree on the financial statement issue, which I have noticed as well. In addition, I do not feel previous financials were properly formatted to reflect reserves.

  • Like 2

Share this post


Link to post
Share on other sites
On 6/29/2018 at 9:26 AM, JohnD1956 said:

FYI, In case anyone thinks I am shirking my duty to prepare these minutes.  As of this writing I now have more than 12 hours into transcribing the first hour of the membership meeting.  I do not say this for pity.  But just to let you know I am working on it every day and trying to get it done as quickly as I can.

John: I don't know if I should pity you or me at this point , as It looks like I will be taking on a challenge here.

Share this post


Link to post
Share on other sites

A post containing profanity has been removed.  Any future posts that contain profanity, are not civil or are off subject will also be removed. Please folks let’s see this through as the ladies and gentlemen I know you all are 

  • Like 3
  • Thanks 3

Share this post


Link to post
Share on other sites

May I ask my 30 Day question here concerning the action taken on Mr Wiegand?

 

When does the 30 day window start? From the day of the vote or from when the action is formally communicated to the rank and file of the club?  It is a Due Process question. 

 

Thank you

 

May I also ask.  Was any BOD member sanctioned for not following SOP for posting the financial information?  If not, why?

 

Again, my thanks. 

  • Like 3

Share this post


Link to post
Share on other sites

From the Bylaws:

 

"SECTION 4—Expulsion. In addition to expulsion for nonpayment of dues as provided for in Section 2 of this Article II, any member may be expelled and his membership in the BCA terminated for conduct which the Board of Directors shall determine to have disturbed the order, dignity, business, or harmony of the BCA, or to have impaired its good name, good will or prosperity, or to have violated these Bylaws, or any regulations of the BCA which are in force at the time of the alleged infraction, as adopted by the Board of Directors. Such expulsion shall be by a two-thirds (2/3) vote of the members of the Board of Directors present at a meeting thereof duly called and held; provided, however, that the Board of Directors at a prior meeting thereof shall first have voted to institute expulsion proceedings and that thereafter a statement of the charges shall have been mailed by registered or certified mail to the accused member, directed to his last recorded address, at least 30 days before final action is taken thereon. This statement shall be accompanied by a notice of the time, date and place where the Board of Directors is to take action on such charges. Such notice shall state that the accused member will have an opportunity to present a defense at the time and place designated in such notice. The decision of the Board of Directors shall be final and conclusive. All rights and privileges of an expelled member shall terminate immediately after the expulsion."

 

It would appear that Terry needs to let his supporters know when and where the meeting is. I also find it interesting that as a Member of the Board, Terry will get a vote on his proposed expulsion. The number of votes needed to expell a sitting board member with 2/3 majority certainly looks like a difficult bar to pass when that board member gets a vote in this case. 

Share this post


Link to post
Share on other sites
29 minutes ago, MCHinson said:

From the Bylaws:

 

"SECTION 4—Expulsion. In addition to expulsion for nonpayment of dues as provided for in Section 2 of this Article II, any member may be expelled and his membership in the BCA terminated for conduct which the Board of Directors shall determine to have disturbed the order, dignity, business, or harmony of the BCA, or to have impaired its good name, good will or prosperity, or to have violated these Bylaws, or any regulations of the BCA which are in force at the time of the alleged infraction, as adopted by the Board of Directors. Such expulsion shall be by a two-thirds (2/3) vote of the members of the Board of Directors present at a meeting thereof duly called and held; provided, however, that the Board of Directors at a prior meeting thereof shall first have voted to institute expulsion proceedings and that thereafter a statement of the charges shall have been mailed by registered or certified mail to the accused member, directed to his last recorded address, at least 30 days before final action is taken thereon. This statement shall be accompanied by a notice of the time, date and place where the Board of Directors is to take action on such charges. Such notice shall state that the accused member will have an opportunity to present a defense at the time and place designated in such notice. The decision of the Board of Directors shall be final and conclusive. All rights and privileges of an expelled member shall terminate immediately after the expulsion."

 

It would appear that Terry needs to let his supporters know when and where the meeting is. I also find it interesting that as a Member of the Board, Terry will get a vote on his proposed expulsion. The number of votes needed to expell a sitting board member with 2/3 majority certainly looks like a difficult bar to pass when that board member gets a vote in this case. 

 

Thank you Matt 

  • Like 1

Share this post


Link to post
Share on other sites

I'm not a member of the Buick Club, even though I own an early Buick.

 

That said, this discussion and "fight", being aired in plain view of thousands of members of the AACA, is not in good form.

 

I would advise that you make this matter private as it can be, and not publicize to so many people on this forum that there's such an issue.  It's going to hurt you in the long run.  Remember that this is not a "private Buick Club" type forum.

  • Like 3
  • Thanks 1

Share this post


Link to post
Share on other sites
1 hour ago, trimacar said:

I'm not a member of the Buick Club, even though I own an early Buick.

 

That said, this discussion and "fight", being aired in plain view of thousands of members of the AACA, is not in good form.

 

I would advise that you make this matter private as it can be, and not publicize to so many people on this forum that there's such an issue.  It's going to hurt you in the long run.  Remember that this is not a "private Buick Club" type forum.

I agree, we should have had a members only forum years ago.

John

  • Thanks 1

Share this post


Link to post
Share on other sites

The letter in the Bugle did not tell even 10% of the story.  Before Terry acted, he had the interests of the members truly at heart and asked for the board to have the financials printed in the Bugle as required for over a year.  He wrote emails detailing what he would do if the financials were not printed.  They were not printed and he did what he said he would do. The board had over a year to act and they stonewalled.  My question is if everything is accurate and there is nothing fishy going on, why refusing to print a consolidated financial statement that includes all of the revenue and expenses of the club and the national meets in the Bugle????  Oh, there from what I have heard and seen there is no accounting of the national meet on the Buick Club financials.   Might be wrong, but I have not seen it.  There was nothing shown at the member meeting or the board of directors meeting at Denver that I could determine.

  • Like 1
  • Thanks 6

Share this post


Link to post
Share on other sites
8 hours ago, Larry Schramm said:

The letter in the Bugle did not tell even 10% of the story.  Before Terry acted, he had the interests of the members truly at heart and asked for the board to have the financials printed in the Bugle as required for over a year.  He wrote emails detailing what he would do if the financials were not printed.  They were not printed and he did what he said he would do. The board had over a year to act and they stonewalled.  My question is if everything is accurate and there is nothing fishy going on, why refusing to print a consolidated financial statement that includes all of the revenue and expenses of the club and the national meets in the Bugle????  Oh, there from what I have heard and seen there is no accounting of the national meet on the Buick Club financials.   Might be wrong, but I have not seen it.  There was nothing shown at the member meeting or the board of directors meeting at Denver that I could determine.

Larry: The National Meets are a totally separate issue from overall finances. The entire structure of the way they are financed and how the income (if there is any) is distributed has been an evolutionary process. I will do my best to explain how we on the National Meet Committee view it at present.

Years ago the National Meets were run by the Chapters and the profit or loss was theirs . As the cost of running meets increased and the membership aged, it was tougher to find Chapters willing to host a National Meet. The potential for a financial disaster as well as the unkown portions of running a Meet also became an issue. The National Meet Committee was established. This committee has evolved from actually running meets to providing assistance to Chapters or regions willing to host a meet. The NMC has come up with an option, (soon to be an SOP) for the BCA to guarantee the host Chapter will not actually lose any money if the meet goes awry. The NCM has an account within the BCA funds to finance a National Meet , with all invoices and expenses paid by the BCA CFO and at the end of the event. The profits (if there are any) are split 50 / 50 by  the host Chapter and the Chapters providing volunteers to run the Meet, and the BCA. (actually to the NMC account) .None of the recent National Meets have been large money makers, but the host Chapters and the NMC have had the opportunity to provide an enjoyable experience for BCA attendees. Denver being an example of that. All of the bill for Denver are not in yet, so It is not known if Denver will be financially profitable or not yet. But is was a wonderful event for all the attended and that is what matters.

  • Like 1

Share this post


Link to post
Share on other sites

Jack,

 

Your last post reminds me of a semi-related question that I have not yet figured out.  Your post included, "with all invoices and expenses paid by the BCA CFO".

 

From what I understand, the BCA now has a board member elected as Treasurer. If so, does that mean that the club no longer has an appointed CFO? And if that is correct, Do the additional financial questions that Bill Stoneberg indicated he would answer after he returned from the Denver Meet now need to be asked of someone else?

 

  • Like 1
  • Thanks 1

Share this post


Link to post
Share on other sites
1 minute ago, MCHinson said:

Jack,

 

Your last post reminds me of a semi-related question that I have not yet figured out.  Your post included, "with all invoices and expenses paid by the BCA CFO".

 

From what I understand, the BCA now has a board member elected as Treasurer. If so, does that mean that the club no longer has an appointed CFO? And if that is correct, Do the additional financial questions that Bill Stoneberg indicated he would answer after he returned from the Denver Meet now need to be asked of someone else?

 

Matt: I am not sure going forward, how the duties will be split between treasurer and CFO, if we will still retain a CFO. I know it was discussed at the BOD meeting in Denver, but with out seeing the actual Minutes, I can not answer that at this time. I do know that Bill is still handling the questions about the Club's finances prior to Denver, and I can also say that the BOD and Bill appreciate that the sooner we can get these in to the Bugle , the better it will be for all.

Share this post


Link to post
Share on other sites

The bylaws appear to allow only a Treasurer or a CFO, Not both: 

 

TREASURER: The Board of Directors, at their discretion, may appoint a Chief Financial Officer in place of a Treasurer. The position of Chief Financial Officer need not be filled by a current Board member. If the position of Chief Financial Officer is filled by a non-board member, the Chief Financial Officer will have a vote only on financial matters and no other voting privileges. In the future the Board may elect to split the duties. Appointed Chief Financial Officers shall have a term of two consecutive years.

 

The bylaws are slightly unclear. It would appear to me that the board needs to clarify if the CFO term ends upon the appointment of the Treasurer, or if the board is keeping the CFO until the end of the initial appointment. If so, when does the current CFO's two year term end? I have no idea when he was last reappointed to that position. 

Share this post


Link to post
Share on other sites
3 hours ago, Jack Welch said:

Larry: The National Meets are a totally separate issue from overall finances. The entire structure of the way they are financed and how the income (if there is any) is distributed has been an evolutionary process. I will do my best to explain how we on the National Meet Committee view it at present.

Years ago the National Meets were run by the Chapters and the profit or loss was theirs . As the cost of running meets increased and the membership aged, it was tougher to find Chapters willing to host a National Meet. The potential for a financial disaster as well as the unkown portions of running a Meet also became an issue. The National Meet Committee was established. This committee has evolved from actually running meets to providing assistance to Chapters or regions willing to host a meet. The NMC has come up with an option, (soon to be an SOP) for the BCA to guarantee the host Chapter will not actually lose any money if the meet goes awry. The NCM has an account within the BCA funds to finance a National Meet , with all invoices and expenses paid by the BCA CFO and at the end of the event. The profits (if there are any) are split 50 / 50 by  the host Chapter and the Chapters providing volunteers to run the Meet, and the BCA. (actually to the NMC account) .None of the recent National Meets have been large money makers, but the host Chapters and the NMC have had the opportunity to provide an enjoyable experience for BCA attendees. Denver being an example of that. All of the bill for Denver are not in yet, so It is not known if Denver will be financially profitable or not yet. But is was a wonderful event for all the attended and that is what matters.

 Jack,

 

If the BCA is sponsoring the National Meet, then all of the money must be recorded under the greater BCA consolidated financial statement.  Just common sense and common practice.

  • Like 1

Share this post


Link to post
Share on other sites

Still waiting for a reply as to whether anyone was sanctioned for not communicating the financial information. 

Share this post


Link to post
Share on other sites

Larry: if you feel that way, since you are a BOD member, I would advise you to ask Alan to put it as a line item on the next BOD agenda. It is currently recorded in the minutes of the NMC meetings. AS NMC Chair, I am quite comfortable with the way it is being done now, as the money is being accounted for and records kept. The profit to the BCA line item does go to the BCA financial report. 

 

Share this post


Link to post
Share on other sites
1 hour ago, Jack Welch said:

Larry: if you feel that way, since you are a BOD member, I would advise you to ask Alan to put it as a line item on the next BOD agenda. It is currently recorded in the minutes of the NMC meetings. AS NMC Chair, I am quite comfortable with the way it is being done now, as the money is being accounted for and records kept. The profit to the BCA line item does go to the BCA financial report. 

 

 

Jack,

 

Where or how can BCA members read the NMC Meeting minutes?

Share this post


Link to post
Share on other sites
10 minutes ago, MCHinson said:

 

Jack,

 

Where or how can BCA members read the NMC Meeting minutes?

Matt:  For the most part nobody has even cared about them in the three years , that i have been on the committee. If you or anyone else has interest in them, just email me or drop me a note via snail mail with your BCA number and let me know which month or year, that you are interested in and I will send you out a copy.. Bob Safrit has been our secretary for the last few years and Roy Faries is our incoming Secretary. I have to warn you, they are about as boring as it gets, with details of hammering out hotel contracts, parking issues with hotels , cost of banquets , costs of tours, hotel negotiations, et al.

Edited by Jack Welch (see edit history)

Share this post


Link to post
Share on other sites

Jack,

 

Email sent. I look forward to reading all of them in the near future.

Share this post


Link to post
Share on other sites

Join the conversation

You can post now and register later. If you have an account, sign in now to post with your account.

Guest
Reply to this topic...

×   Pasted as rich text.   Paste as plain text instead

  Only 75 emoji are allowed.

×   Your link has been automatically embedded.   Display as a link instead

×   Your previous content has been restored.   Clear editor

×   You cannot paste images directly. Upload or insert images from URL.

Loading...